Executive Assistant / Personal Assistant contract

Dublin Temporary
  • Temp to perm position
  • Dublin west location

About Our Client

Our client is a leading player in the insurance sector, boasting a strong presence in the global market. With a team size in the thousands, they pride themselves on their commitment to delivering exceptional service to their diverse customer base. The company is based in Dublin, offering a vibrant and exciting working environment.

Job Description

  • Effective and efficient diary management, organising and coordinating meetings and events for the COO
  • Booking travel, as well as managing expense and procurement processes
  • Working as part of the wider PA / EA team, ensuring that cover is provided as required
  • Building and maintaining effective working relationships both within the business and externally
  • Collating, preparing and distributing reports and packs in a timely manner
  • Assisting the COO by preparing, chasing important documents / decisions, in line with business-critical deadlines
  • Taking clear and concise minutes during meetings and then issuing actions with timely follow ups, to ensure completion
  • Assisting with the creation of MS Office documents, such as PowerPoint presentations, as well as writing and sending out important office memos & correspondence
  • Active involvement with all teams reporting to the COO functions
  • Regularly liaising with senior internal and external stakeholders, exercising exceptional communication skills and building strong working relationships

The Successful Applicant

A successful EA/PA should have:

  • Prior experience working in a PA or EA position, ideally to a board member or C-suite executive (i.e., CFO, COO, CEO etc.), preferably in a large, complex organisation
  • Strong administration and IT skills, including an advanced knowledge of MS Office
  • Excellent planning, organising and prioritising skills with good attention to detail
  • High level of professionalism when meeting external clients/guests
  • Outstanding written and verbal communication skills
  • Ability to manage expectations of managers and liaise with colleagues across all levels of the business
  • Proactive approach to work, with a can-do attitude and a strong appetite to learn

What's on Offer

  • An attractive salary package, ranging from €18.00 -€20.00 per hour
  • An inclusive and supportive company c.ulture
  • A dynamic work environment in the Dublin West
  • The chance to develop skills and knowledge in the insurance industry
  • Temporary role with potential for permanency



Contact
Jess McGeehan
Quote job ref
JN-042024-6412197

Job summary

Job function
Office Support
Subsector
Executive Assistant
Industry
Insurance
Location
Dublin
Contract type
Temporary
Consultant name
Jess McGeehan
Job reference
JN-042024-6412197